HPL ELECTRIC & POWER

Limited | Gurugram, Haryana

WFM & Asset Management

Meter Lifecycle Management Module

PHASE 1 ADD-ON ← Back to Proposal

00 Executive Summary

The Workforce Management (WFM) & Asset Management Module provides end-to-end meter lifecycle tracking - from procurement to decommissioning. This module is critical for HPL's AMISP operations and DISCOM compliance.

Unlike basic field crew management, this is a comprehensive Asset Management System (AMS) that tracks every meter by serial number through its entire lifecycle, integrated with MDM, HES, and field operations.

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Why This Module?
  • RDSS compliance requirement
  • DISCOM audit trail mandate
  • AT&C loss reduction tracking
  • Field operations efficiency
Competitive Context
  • Genus has "Frontline" app
  • Secure has ESG Activos
  • HPL needs equivalent capability
  • Differentiator for DISCOM bids

01 Meter Lifecycle Overview

Every smart meter follows a defined lifecycle from factory to field to retirement. The WFM module tracks each meter individually through all 9 stages.

1
📦
Procurement
→
2
🏢
Warehouse
→
3
📋
Site Survey
→
4
🔧
Installation
→
5
📡
Commissioning
6
⚡
Active Operation
→
7
🛠
Maintenance
→
8
🔄
Replacement
→
9
🗑
Decommission

📦 1. Procurement

  • Purchase Order management
  • Vendor tracking & rating
  • Batch/lot number assignment
  • GRN (Goods Receipt Note)
  • Quality inspection records
  • Warranty tracking

🏢 2. Warehouse

  • Multi-location inventory
  • FIFO/LIFO management
  • Barcode/QR scanning
  • Stock transfers
  • Reorder alerts
  • Aging reports

📋 3. Site Survey

  • Pre-installation survey form
  • Consumer verification (KYC)
  • GPS location capture
  • Site photos (existing meter)
  • Load assessment
  • Feasibility report

🔧 4. Installation

  • Job assignment to technician
  • Meter-to-consumer mapping
  • GPS tagging of location
  • Installation photos
  • Old meter reading capture
  • Digital signature (consumer)

📡 5. Commissioning

  • Bluetooth/RF connectivity test
  • HES registration & sync
  • First reading validation
  • Communication verification
  • MDM data flow confirmation
  • Commissioning certificate

⚡ 6. Active Operation

  • Health monitoring dashboard
  • Communication status tracking
  • Tamper alerts & events
  • Firmware version tracking
  • Performance KPIs
  • Integration with MDM

🛠 7. Maintenance

  • Fault ticket creation
  • SLA tracking & escalation
  • Technician dispatch
  • Spare parts management
  • Repair history logging
  • RCA (Root Cause Analysis)

🔄 8. Replacement

  • Replacement request workflow
  • Old meter recovery
  • Data migration to new meter
  • Consumer continuity
  • Billing handover
  • Complete audit trail

🗑 9. Decommission

  • End-of-life workflow
  • Final reading capture
  • Network deregistration
  • Physical disposal tracking
  • Regulatory compliance
  • Archive & retention

02 Scope of Work

A. Web Application (Admin & Supervisors)

# Module Features Integration
1 Procurement Management PO creation, vendor management, GRN, quality inspection, batch tracking ERP integration (optional)
2 Inventory Management Multi-warehouse, stock levels, transfers, FIFO, aging, barcode generation Procurement module
3 Work Order Management Job creation, assignment, scheduling, priority, SLA configuration Field App, MDM
4 Technician Management Crew roster, skill matrix, availability, performance tracking, zones Field App
5 Asset Registry Meter master, serial tracking, lifecycle status, warranty, history MDM, HES
6 Maintenance & Ticketing Fault tickets, SLA tracking, escalation, spare parts, resolution Field App, Alerts
7 Reports & Dashboards Installation progress, SLA compliance, inventory status, crew productivity All modules
8 Audit Trail Complete history of every meter action, user logs, compliance reports All modules

B. Mobile Application (Field Technicians)

# Feature Description Technical
1 Job Queue View assigned jobs, priorities, route optimization, accept/reject Push notifications
2 Site Survey Module Survey form, GPS capture, photos, consumer KYC, load assessment Offline capable
3 Installation Module Meter scan (barcode/QR), GPS tag, photos, old reading, signature Offline capable
4 Commissioning Module Bluetooth pairing, connectivity test, HES sync trigger, first reading Bluetooth LE, API
5 Maintenance Module View ticket, diagnostics, repair logging, parts used, resolution Offline capable
6 Replacement Module Old meter removal, new meter installation, data continuity check Offline capable
7 Attendance & Tracking Check-in/out, live location (optional), daily summary GPS tracking

C. Integrations

📊
MDM

Asset sync, meter status, alerts

📡
HES

Commissioning, connectivity

💰
Billing

Consumer mapping, handover

📧
Notifications

SMS, Email, Push

03 Assumptions & Dependencies

✓ Assumptions

  • HPL will provide access to HES API documentation
  • MDM platform (Phase 1) will be available for integration
  • DISCOM billing system API specs will be provided
  • Sample meter data for testing will be available
  • HPL team available for requirement clarifications
  • Android devices for field testing will be provided
  • Cloud infrastructure costs are separate
  • iOS app is not in scope (can be added later)

⚠ Dependencies

  • MDM Phase 1: Asset registry integration depends on MDM availability
  • HES Integration: Commissioning module needs HES API access
  • Bluetooth Protocol: Meter-specific BLE specs required
  • OBIS Mapping: Parameter configuration needs OBIS codes
  • User Training: Field staff availability for UAT
Critical Path:

Field App commissioning module (M3) is dependent on HES API availability. Delay in HES specs will impact timeline.

04 Scope Boundaries

✓ In Scope

  • Web application for admin & supervisors
  • Android mobile app for field technicians
  • All 9 lifecycle stages
  • MDM & HES integration (API level)
  • Offline capability for mobile app
  • Multi-tenant architecture
  • Role-based access control
  • Reports & dashboards
  • User training (2 sessions)
  • 30-day hypercare support
  • Source code & documentation

✗ Out of Scope

  • iOS mobile application
  • Hardware procurement (devices, meters)
  • Cloud infrastructure costs
  • Third-party software licenses
  • ERP integration (SAP, Oracle)
  • Consumer-facing mobile app
  • AI/ML analytics (Phase 2)
  • On-premise deployment (separate quote)
  • Data migration from existing systems
  • DISCOM-specific customizations beyond core

🔒 Confidentiality Notice

This document is confidential and proprietary to Trinesis Technologies Pvt. Ltd. It is shared exclusively with HPL Electric & Power Limited for evaluation purposes only.

Ref: TRIN/PROP/HPL/2026-03-WFM  |  Classification: Confidential  |  Valid Until: April 30, 2026

🔒

Trinesis Technologies

Confidential Proposal